General Digital Collections Policies (Government Documents Department)

University Libraries, Unt Policy And Procedure Memorandum.


Digital Collections policies for the Government Documents Department, concerning copyright, reproduction permission, purchase, appraisal, and removal of contact or personal information.

Reproduction Permissions

Regarding all government documents digital collections:

  • The UNT Libraries cannot grant or deny permission to reproduce these images, as we are not the copyright holders for the original documents.
  • Many, but not all, government documents are in the public domain. You may check the original and/or digital versions to check for a copyright symbol and author name(s).
  • If you use a digital image from one of our collections, we request that you credit us as a source by including our institution name and the object’s URL. Please do this regardless of whether you publish the image in print or online. For example:
    • [image]
    • University of North Texas Libraries
    • The URL of the Resource

Archival-quality Images

Regarding all government documents digital collections:

  • We cannot provide CDs or DVDs on which to copy these images.
  • We may provide copies of larger or archival-quality images:
    • at the discretion of the Government Documents Department.
    • if the patron brings their own recordable media (CD, DVD, USB-drive).
    • only if advance notice is given. We do not have instant access to the majority of the images contained in the UNT Digital Collections.

Appraisal of Original Posters/documents

Regarding all government documents digital collections:

  • The UNT Libraries do not provide appraisal services. However, many books describe estimated prices for posters and documents. Below are some titles you may wish to consult:
    • Fusco, Tony. The Official Identification and Price Guide to Posters. New York: House of Collectibles, 1990.
    • Martinus, Norman and Harry Rinker. Warman’s Paper. Radnor, Pa. : Wallace-Homestead Book Co., 1994.
    • Theofiles, George. American Posters of World War I: A Price Collectors Guide. New York : Dafran House, 1973
    • Theran, Susan. Prints, posters and Photographs: Identification and Price Guide.New York : Avon Books, 1993.
    • Theran, Susan and Kathryn Acebo (eds.). Leonard’s Annual Price Guide of Prints, Posters and Photographs.
  • If you have a document, poster, or collection for which you would like to determine the value, you should contact a specialist dealer (see policies section 4 for some dealer names). Remember that the dealer may have to spend some time researching the material to determine its value, and this service may require a fee.

Purchase of Original Posters/documents or Print Copies

Regarding all government documents digital collections:

  • We cannot print copies of these images for the general public.
  • You may be able to print a personal copy of a document or poster by following these instructions:
    • go to the first page of the poster/document (using your internet browser)
    • click on the small magnifying glass icon at the upper left corner above the image
    • this will take you to a page that only shows the image itself
    • using your mouse, right-click on the image
    • select the option “save image as” (and save to your computer)
    • repeat for all pages of the document/poster
  • You may be able to purchase either an original poster or a reproduction by contacting the dealers listed below. (Note: the University of North Texas has no affiliation with any of the organizations mentioned.) Poster and Military Ephemera Dealers (this list is not exhaustive):

Removal of Personal/contact Information

Regarding the CyberCemetery:

  • No contact or other personal information may be removed from the CyberCemetery.
  • As per the Memorandum of Understanding between the Government Printing Office, the National Archives and Records Administration, and the University of North Texas Libraries:
    • The UNT Libraries shall “provide no fee, unrestricted public on-line access to the electronic Government information products” (i.e., the CyberCemetery).
    • The UNT Libraries cannot “significantly modify the structure of the information content of or access software related to the specified Government information products” (i.e., the CyberCemetery).


  • Approved: 07/03/12
  • Revised: 01/12/17

License Information

This Policy: "General Digital Collections Policies (Government Documents Department)" by UNT Libraries is licensed under a Creative Commons Attribution 4.0 International License.