University Libraries Policies and Procedures

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Borrowing Books and Music Materials 3 minute read.

Covers a patron’s borrowing privileges, loan periods, and fine rates for regular circulating and music materials.

Covers a patron’s borrowing privileges, loan periods, and fine rates for regular circulating and music materials. Summary This policy describes a patron’s borrowing privileges, loan periods, and fine rates for regular circulating and music materials. Definitions Library Patron: An individual who is eligible to use the UNT Libraries. Regular Circulating Materials: Library materials that can be circulated regularly such as books, music scores, government documents, and Curriculum Material Collection (CMC) items. Loan Period: The time period that an item can be checked out to a library patron. Library Use Only: An item status indicating that it must be used in the library building. Billed: An item is billed when it has been overdue for an extended period of time. Returning the item will remove the billed status and there will be no late fees. Borrowing Guidelines Most items within the UNT Libraries collections, unless noted as “Library Use Only” are available for borrowing by library patrons. Borrowing policies vary based on the type of material and library patron. There are no overdue fines for books and other regular circulating materials, however items may be billed if they have been lost or are overdue for an extended period of time. Books and Other Regular Circulating Materials Undergraduate Students The following rules are applicable to undergraduate students regarding books and other regular circulating materials. Loan period: 6 weeks Renewals allowed: Yes Maximum concurrent checkouts: Unlimited Overdue fines rate: No fines Billed after: 45 days overdue Graduate and Honors Students The following rules are applicable to graduate and honors students regarding books and other regular circulating materials. Loan period: Semester Renewals allowed: Yes Maximum concurrent checkouts: Unlimited Overdue fines rate: No fines Billed after: 90 days overdue UNT Faculty and Staff Including Retirees The following rules are applicable to UNT faculty and staff including retirees regarding books and other regular circulating materials. Loan period: Semester Renewals allowed: Yes Maximum concurrent checkouts: Unlimited Overdue fines rate: No fines Billed after: 90 days overdue Courtesy Card and Public Library TexShare Card Holders The following rules are applicable to courtesy card and public library TexShare card holders regarding books and other regular circulating materials. Loan period: 6 weeks Renewals allowed: Yes Maximum concurrent checkouts: 10 items Overdue fines rate: No fines Billed after: 45 days overdue Academic Library TexShare Card Holders The following rules are applicable to academic library TexShare card holders regarding books and other regular circulating materials. Loan period: 6 weeks Renewals allowed: Yes Maximum concurrent checkouts: Unlimited Overdue fines rate: No fines Billed after: 45 days overdue Music Audio and Video Recordings UNT Students The following rules are applicable to UNT students regarding music audio and video recordings. Loan period: 7 days Renewals allowed: 1 time Maximum concurrent checkouts: 10 items Overdue fines rate: No fines Billed after: 45 days overdue UNT Faculty and Staff Including Retirees The following rules are applicable to UNT Faculty and Staff Including Retirees regarding music audio and video recordings. Loan period: 7 days Renewals allowed: 1 time Maximum concurrent checkouts: Unlimited Overdue fines rate: No fines Billed after: 90 days overdue Borrowing Other Library Materials Borrowing Media Borrowing Print Periodicals Borrowing Course Reserves Borrowing Laptops and Equipment Dates Created/Approved: 05/29/12 Revised: 04/17/20, 03/25/24 Reviewed: 07/08/24

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Borrowing Laptops & Equipment 2 minute read.

Covers a patrons’ borrowing privileges, loan periods, and fine rates for laptops and equipment.

Covers a patrons’ borrowing privileges, loan periods, and fine rates for laptops and equipment. Summary This policy describes a patrons’ borrowing privileges, loan periods, and fine rates for laptops and equipment. Definitions Library Patron: An individual who is eligible to use the UNT Libraries. Equipment: Any devices owned by UNT Libraries available to library patrons, including but not limited to calculators, headphones, phone chargers, and cameras. These materials have a shorter loan period than regular circulating materials. Loan Period: The time period that an item can be checked out to a library patron. Library Use Only: An item status indicating that it must be used in the library building. General Borrowing Guidelines All laptops and equipment are available first come, first served and may not be placed on hold. Booking may be available for some equipment such as cameras. Items must be returned to the service desk where they were originally checked out. Laptops and equipment must not be returned to a book drop. Library patrons are responsible for returning items in the same condition they check them out and may be charged a damage or replacement fee. Some equipment items are designated as library use only. Library laptops are only available to currently enrolled UNT students. Providing a UNT ID card is required for borrowing laptops and some other equipment if it is considered a tracked asset by the State or University. Laptops And Laptop Chargers UNT Students - Standard Loan period: 24 hours Renewals allowed: No Maximum concurrent checkouts: 1 laptop, 1 charger Overdue fines rate: $5.00 per hour for laptops$1.00 per hour for chargers$100.00 maximum fine per item UNT Students - Extended Loan period: 14 days Renewals allowed: No Maximum concurrent checkouts: 1 laptop, 1 charger Overdue fines rate: $5.00 per day for laptops$1.00 per day for chargers$100.00 maximum fine per item UNT Students - Long Term Loan period: 1 semester Renewals allowed: No Maximum concurrent checkouts: 1 laptop, 1 charger Overdue fines rate: $5.00 per day for laptops$1.00 per day for chargers$100.00 maximum fine per item Specific Equipment Borrowing Policies Specific equipment borrowing policies are available at following library webpages: The Spark Equipment Willis Library Service Desk Equipment Music Library Soundbox and Equipment Media Library Equipment Kids Activities Kits Dates Created: 03/25/24 Reviewed: 07/08/24

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Borrowing Media 2 minute read.

Covers the patrons’ borrowing privileges, loan periods, and fine rates for media materials.

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ID Cards 3 minute read.

Covers the identification documents needed to borrow library materials.

Covers the identification documents needed to borrow library materials. Summary This policy describes the identification documents (ID) required to borrow library materials. Required documents depend primarily on whether library items are considered State tracked assets (i.e., laptops and other specialized equipment) or general circulating material. Valid Credentials for Checkout The following cards are honored at the UNT Libraries: UNT Students, Faculty, and Staff UNT ID Cards UNT issued ID cards are used for checking out all library material. UNT Student IDs are valid for the current semester the student is enrolled in courses. A student’s UNT Student ID must be presented to check out laptops and other equipment that are considered State tracked assets. For most other library material, a government issued picture ID will be accepted in place of a UNT ID card once a semester as an exception. UNT Library Virtual ID Card The Virtual ID Card is accessed by logging into your UNT Library Account with your EUID and password on the UNT Library Accounts Login page. To be used as directed by an authorized library staff member at the library service desk upon checkout, at the discretion of library staff. The Virtual ID does not apply to borrowing laptops and equipment that are considered State tracked assets. The Virtual ID can only be used on mobile devices. Students from other UNT Affiliated Campus’ See information about Courtesy Cards below. If you are not affiliated with the UNT Denton Campus UNT Libraries Courtesy Cards Courtesy Cards are issued by the UNT Libraries. A picture ID must be present in addition to the courtesy card at the time of checkout. Registration at the Willis Library Services Desk or through the online Courtesy Card Application form is required prior to the first checkout. Courtesy Cards are valid through the academic year unless there are restrictions based on memberships or other borrowing arrangements. You qualify for a Courtesy Card if: You are a resident of Denton County. Address must be verified before checkout. You are a member of the UNT Alumni Association. You have a current/valid TexShare card issued from a public or academic library, including other UNT affiliated campuses. You have a card issued through OCLC. You are a member of Osher Lifelong Learning Institute (OLLI). UNT Library Virtual ID Card The Virtual ID Card is available after a courtesy card has been issued. The Virtual ID Card is accessed by logging into your UNT Library Account with your name, Card ID number, and PIN at the UNT Library Accounts Login page. To be used as directed by an authorized library staff member at the library services desk upon checkout, at the discretion of library staff. The Virtual ID can only be used on mobile devices. Restrictions All cards are non-transferable to other patrons. The applicable card must be present: UNT ID number, picture or copy of an ID card are not considered valid identification for checkout. The only exception is the UNT Libraries Virtual ID Card. Cardholder Responsibilities You are responsible for any material checked out on your ID card and for any fines and/or fees incurred. You should report the loss or theft of an ID card or Courtesy Card to the Library Services Desk at Willis Library, and to the University ID Office immediately. You are responsible for material checked out on your stolen ID or Courtesy Card if it has not been reported prior to the unauthorized use. Dates Approved: 06/03/12 Revised: 01/11/17, 03/25/24, 02/25/25 Reviewed: 02/25/25

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Returning Items to the Libraries 5 minute read.

Covers a patron’s responsibility for borrowed library materials and returning them to the library.

Covers a patron’s responsibility for borrowed library materials and returning them to the library. Summary This policy describes a patron’s responsibility for borrowed library materials and returning them to the library. Definitions Book Drop: A receptacle where patrons can return library materials. Equipment: See definitions section of the Borrowing Laptops & Equipment Policy Regular Circulating Items: Library materials that are circulated according to the Borrowing Books and Music Materials Policy. Reserves: Any material placed on reserve as required or recommended reading for a course. These materials have a shorter loan period than regular circulating materials. General Information Most regular circulating items may be returned to any service desk or book drop with exceptions. Refer to the tables in Specific Locations. Fines and fees are charged for late or damaged returns. Exceptions & other circulating items: Some materials and circumstances require that items be returned to specific locations and some items may not be deposited in book drops. These are: Course Reserves Returned to the library/service desk they were checked out from. Fragile Items Returned to an open service desk. Do not deposit fragile items in a book drop if there is a reasonable chance of damage as a result. Laptops & Equipment Laptops and other equipment must be returned to the desk where they were originally checked out. All laptops must be returned to the appropriate desk 30 minutes before the Libraries close. Music Library A/V Items All Music A/V media (CDs, vinyl records, DVDs) should be returned to the Music Library Service Desk during operating hours or The Spark Desk after hours. Soundbox Equipment Returned to the Soundbox or Music Library Service Desk during operating hours. Media Library Items Returned to the Media Library Service Desk during operating hours. Spark Items Returned to The Spark Service Desk where they were originally checked out. Maps/Posters Sycamore maps and posters should be returned to the Sycamore Library Service Desk during operating hours. Specific Locations Below are the locations of various library service desks, associated book drops, items that can be returned to these locations, and return related limitations. Willis Library Places to return items at Willis Library: 1st Floor Library Services Desk Accepts Regular circulating materials from any UNT Libraries locationInterlibrary loan itemsWillis Course Reserves Not accepted Music Library Audio RecordingsMedia Library ItemsLaptops and Spark equipment Highland St. Book Drop Accepts Regular circulating materials from any UNT Libraries locationsInterlibrary loan items Not accepted Course ReservesMusic Library Audio RecordingsMedia Library ItemsLaptops and Spark equipment The Spark at Willis Accepts Laptops, chargers, & equipment (if checked out from The Spark at Willis) Willis course reserves* (when Library Service Desk is closed)Music Library items* (when Music service desk is closed) Not accepted *Equipment checked out from other desks/locations. 2nd Floor Media Library Service Desk Accepts All media items.Return non-equipment to The Spark Desk after hours. 4th Floor Music Library Service Desk Accepts All music itemsThe Soundbox audio equipmentRegular circulating materials from any UNT Libraries locationsReturn non-equipment to The Spark Desk after hours. Discovery Park Places to return items at Discovery Park: Discovery Park Library Room B112 Accepts Regular circulating materials from any UNT Libraries locationsInterlibrary loan itemsDiscovery Park Library Reserves. Not accepted Music Library Audio RecordingsMedia Library ItemsSpark laptops and equipment. Discovery Park Library Book Drop, Room B112 Entrance Accepts Regular circulating materials from any UNT Libraries locationInterlibrary loan items When the service desk is closed: DPL loaned course reserves, calculators, & phone chargers Not accepted Music Library Audio RecordingsMedia Library ItemsLaptopsSpark laptops and equipment The Spark at Discovery Park Accepts Returns of Spark items and equipment which were checked out from The Spark at Discovery Park. Sycamore Library Places to return items at Sycamore Library: 1st Floor Library Service Desk Accepts Regular circulating materials from any UNT Libraries locationsInterlibrary loanSycamore Library Reserves and laptopsSycamore Library maps and posters. Not accepted Music Library Audio RecordingsMedia Library ItemsSpark equipment Sycamore Library Outside Book Drop Accepts Regular circulating materials from any UNT Libraries locationInterlibrary loan items Not accepted Course ReservesMusic Library Audio RecordingsMedia Library ItemsLaptopsSpark equipment Frisco Landing Places to return items at Frisco Landing: The Spark at Frisco Accepts Returns of laptops, chargers, and equipment which were checked out from The Spark at Frisco. 2nd Floor Library Service Desk Accepts Regular circulating materials from any UNT Libraries locationsInterlibrary loanFrisco Landing Library reserves and equipment Not accepted Music Library Audio RecordingsMedia Library ItemsLaptopsSpark laptops and equipment 2nd Floor Indoor Book Drop Accepts Regular circulating materials from any UNT Libraries locationInterlibrary loan items Not accepted Frisco Landing Library reserves and equipmentMusic Library Audio RecordingsMedia Library ItemsLaptopsSpark laptops and equipment. Frisco Landing Library course reserves and equipment may be returned to Frisco Landing Welcome Desk when the library is closed. Additional Information Media Library Courier Service Returns Faculty members at UNT Denton campus can request courier pickup of classroom use materials from their departmental office. Refer to the Booking and Courier Service page for more information. Mailing Items to the Library Library patrons can mail regular circulating items to the library at the following address: UNT Libraries Attn. Access Services 1155 Union Circle #305190 Denton, TX 76203-5017 Dates Approved: 06/01/12 Revised: 01/11/17, 06/06/24, 07/08/24, 04/21/25

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Lost Item Charges 3 minute read.

Describes basic information about fines and fees related to lost items.

Describes basic information about fines and fees related to lost items. Summary Describes basic information about fines and fees related to lost items. Definitions Library Patron: An individual who is eligible to use the UNT Libraries. Regular Circulating Materials: Library materials that can be circulated regularly such as books, music scores, government documents, and Curriculum Material Collection (CMC) items. Reserves: Any material placed on reserve as required or recommended reading for a course. These materials have a shorter loan period than regular circulating materials. Equipment: Any devices owned by UNT Libraries available to library patrons, including but not limited to calculators, headphones, phone chargers, and cameras. These materials have a shorter loan period than regular circulating materials. Overdue: An item that is checked out to a library patron and it is passed the due date. Billed: An item is billed when it has been overdue for an extended period of time. Returning the item will remove the billed status and there will be no late fees. Fines and fees: Fines are library charges due to late return of overdue items. Fees are library charges accrued due to damaged or lost items. General Guidelines If a library material is lost or billed, the patron is charged with the replacement fee of that item. Items returned with missing parts may be charged partial or full replacement fee as determined by the Libraries. Library materials are State property and have to be returned to the library or paid for once lost or billed. The replacement fee of the library materials varies depending on the type. General Collections The Libraries do not accept replacement copies for lost items from the general collection. The replacement fees for these items are: $50.00 Regular circulating materials with the exception of juvenile and government documents collections. $25.00 Juvenile collection items. $25.00 Government documents collection. Reserves The Libraries do not accept replacement copies for lost reserves items. The replacement fee for lost reserve materials is assessed by adding: The cost of the item as determined by the Libraries, The maximum fine for the material type. Periodicals & Special Collections The Libraries do not accept replacement copies for lost periodicals or special collections materials. The replacement fee for lost periodicals, media items, and music audio and equipment is assessed by adding: The cost of the item as determined by the Libraries, A processing fee of $30.00, A $26.50 service fee, The maximum fine for the material type. Equipment The replacement fee for lost equipment, which includes devices and other materials not covered in previous sections, is assessed by adding: The cost of the equipment as determined by the Libraries, The cost of container or cases, if applicable, A processing fee, if applicable. Finding Materials After Payment of Replacement Fee Patrons who locate library materials after payment may contact the Access Services Department and ask about a refund. If a payment is deemed eligible for a refund by the Libraries within three months of the payment, a refund is issued to the credit/debit card used for the payment. Eligible payments between three months and one year from the payment date, as well as cash payments will be paid by a check issued by the University. A refund request may take up to 3 months for processing. Dates Approved: 06/01/17 Revised: 12/19/19, 06/06/24 Reviewed: 07/08/24

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General Course Reserves Policy 3 minute read.

Describes policy information related to placing items on reserves.

Describes policy information related to placing items on reserves. Summary This policy describes policy information related to placing items on reserves. Definitions Course Reserves: Any material placed on reserve as required or recommended reading for a course. These materials have a shorter loan period than regular circulating materials. General Course Reserves Guidelines For courses currently offered at the University, the Libraries will make copies of certain works available on Course Reserves. Material may be made available in physical or electronic format depending on the type of material and amount put on Reserves. The Borrowing Course Reserves policy provides details about Reserves materials checkouts. These items have shorter loan periods compared to regular circulating items, accrue overdue fines, and may be restricted to use within the library. Materials are placed on Reserves per instructor request. Materials Which Can Be Placed On Reserves Items owned, leased, or licensed by the Libraries. Required reading for courses currently taught. Personal print copies from the instructor, if required reading. Electronic copies of articles or chapters of books, or scans of limited portions of materials owned by the UNT Libraries, by the instructor, or claimed as a resource in common with other libraries. CDs, DVDs, games, and other media or music. Materials Which Generally Cannot Be Placed On Reserves Whole issues of print periodicals Workbooks Materials from other library institutions Physical Material Reserves Reserves materials will be removed at the end of the semester unless the instructor requests renewal for use within the following year. The Libraries are not responsible for loss or damage to personal print copies of materials loaned to the Libraries by the instructor for reserves. Electronic Material Reserves Copyright and Licensing Limitations Requests to place on reserves copies of articles or chapters from books will be made available to students in electronic format if at least one of the following is true: The print item is owned or leased by the UNT Libraries The print item is claimed as a resource in common with other library institutions An electronic version has been purchased or licensed by the Libraries A print version owned by the instructor is lent to the Libraries for digitization The article or chapter was authored by the instructor, and they are the sole copyright holder Print items digitized by the UNT Libraries for electronic course reserves will be subject to the following limitations: No more than one chapter, or 10% from a single book, may be made available through electronic reserves for a course each semester. No more than one article from a single issue of a journal may be made available through electronic reserves for a course each semester. The Libraries may digitize an entire item for electronic reserves if the item is: Not available for purchase in electronic format by the Libraries Not available for purchase in print or electronic format by students through the official campus bookstore Not available for licensing as an electronic coursepack through the official campus bookstore A copyright notice will appear on the electronic reserves system opening screen and on the cover sheet of each scan. Articles available through the electronic resources or e-books of the Libraries are subject to the terms of the Libraries’ licensing agreement with the vendor. Access and Availability Access to electronic reserves will be limited to students currently enrolled in the relevant course, and all electronic reserves material digitized from print will be hosted on a secure, password-protected server. The faculty member must provide to the Libraries a password that students will use in accessing electronic documents and will be responsible for distributing the password to the class. All electronic reserves will be removed from the electronic reserve system at the end of every semester, but the faculty member may request that the file be reinstated for the following semester. The course password must be changed if the materials are to be used again. Copyright Information The Libraries comply with U.S. Copyright Law. For additional copyright information, please go to our Copyright Advisory Services page. Dates Approved: 06/11/12 Revised: 12/04/17, 06/26/20, 06/13/24 Reviewed: 07/08/24

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Media Library Reserve Policy 2 minute read.

Covers the placing of personal items, or legal off-air recordings on reserve for students to view in the library.

Covers the placing of personal items, or legal off-air recordings on reserve for students to view in the library. Summary Instructors may place Media Library items, personal items, or legal off-air recordings on reserve for students to view in the library. All reserve items are entered into the UNT Library Catalog and can be searched by the instructor’s name or course number. The Media Library requires 48 hours to process and place an item on reserve. Please contact the Media Access Services Manager at (940) 565-2413 or email the Media Library at media.library@unt.edu to place items on reserve. Media Library Collection Reserve items belonging to the Media Library may be taken out by other instructors for a 24 hour period for use in class. Bookings placed on an item by other faculty before the item was put on reserve will be honored. Media Library Faculty Reserve Request Form. Personal Items The Media Library carefully handles any personal items placed on reserve, but accepts no liability for loss or damage that may occur to the materials while it is in the Media Library. Illegal copies of materials will not be placed on reserve. Off-air Recordings Items that have been recorded off air will only be placed on reserve if they are in compliance with copyright law and the guidelines for off-air recording, which limits viewing time to 45 days. Please contact the Media Library for more information about requesting off air recordings. Digitization Requests If an instructor requests that a DVD held by the Media Library or loaned to it by the instructor be digitized in part or whole and made available online, the Media Library will attempt to negotiate a license to stream this film for at least the remainder of the semester. If a license cannot be acquired at a reasonable price in a reasonable time period, the Media Library will work with vendors to digitize the DVD, in part or whole, and make it available online through the end of the semester. Please fill out the Streaming Media Faculty Request Form. Dates Approved: 06/11/12 Revised: 06/25/19 Reviewed: 07/08/24

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Music Library Reserve Policy 3 minute read.

The Music Library houses reserves for music classes. Materials on reserve in the Music Library may include books, scores, recordings, or other personal items. Different policies and procedures apply to the various formats. Summary The Music Library houses reserves for music classes. Materials on reserve in the Music Library may include books, scores, recordings, or other personal items. Different policies and procedures apply to the various formats. Books And Scores Books and scores may be placed on reserve behind the Music Library Services Desk, where students may request them. These materials circulate for two hours or twenty-four hours at a time. Instructors may request reserve items be used in-library only. Recordings Sound recordings for course reserves stream online; registered students and assigned instructors can play content for their course anywhere. Digital audio reserves are only accessible for the semester in question. To request audio items for reserve, instructors can send a list of call numbers and work titles or track numbers, along with a list of the course’s student names and emails, to the Music Access Services Manager. In order to have material on reserve in a timely manner, please send audio reserve requests a minimum of two weeks prior to their initial use by students. Other Media DVDs and video cassettes from the Music Library’s collection (call numbers MDVD and MVC, respectively) can be placed on physical reserves at the Music Library Services Desk. Electronic Material Copies of articles or book chapters can be made available electronically to students. Access to electronic reserves will be limited to students currently enrolled in the relevant course and require a password to view. To read the copyright and licensing limitations of electronic reserves, please reference the University Libraries General Course Reserves Policy. New Purchases Instructors wishing to place materials not currently owned by the Music Library on reserve may submit a purchase request. Please submit purchase requests at least two months before the beginning of the semester in which you would like to use the item. Personal Copy Materials If the UNT Libraries do not own one or more desired reserve items, personal copies may be placed on reserve. Such materials should be clearly marked with the owner’s name. Personal copies of books and scores are accessible by request for in-library use at the Music Library Services Desk, and they circulate for two hours at a time. The Music Library will make every effort to acquire a library copy of materials placed on personal-copy reserve. Periodicals And Reference Materials Periodicals and Reference Materials may not be placed on reserve in the UNT Libraries. Requesting Materials For Reserve Materials requested less than two weeks prior to class use will be processed as soon as possible, but the library cannot guarantee processing by the requested date. Submissions may be made by submitting the Faculty Reserve Request form. It is also helpful if a syllabus is submitted with reserve requests. If you have questions related to your form submission, please contact the Music Access Services Manager. Once items are placed on reserve, a library user may find reserves for a particular class by searching by course number or instructor name in the Course Reserves section of the online catalog. Contact Information Music Access Services Manager Dates Approved: 06/11/12 Revised: 01/11/17, 06/24/24 Reviewed: 07/08/24

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Library Use 10 minute read.

Information about building use, identification, tobacco, animals, bicycles, food & drinks, noise, and room reservations.

Information about building use, identification, tobacco, animals, bicycles, food & drinks, noise, and room reservations. Summary The Library Use Policy includes information about building use, identification, tobacco, animals, bicycles, food & drinks, noise, and room reservations. The UNT Library strives to provide an environment that is: Welcoming, comfortable, and safe Accessible with a well-managed and diverse collection of library resources Staffed with knowledgeable and helpful staff. The policy is applicable to all individuals using the buildings and is enforceable by all Library employees. Primary Clientele & Building Use The Libraries’ primary clientele are students, faculty, and staff of the University of North Texas. Courtesy privileges are uniformly extended to other patrons with some restrictions in order to provide appropriate service to those who have an official connection to UNT. Additionally, the federal and state depository collections are available to the general public. The safety of children left alone in our library buildings is a serious concern. Responsibility for their safety and behavior rests with the parent or caregiver, not with library personnel. The Library cannot accommodate minor children in unsupervised circumstances, and the adult accompanying the minor is responsible for the minor’s compliance with all Library Use policies. The Administrative Office supervises the designation of the University Libraries’ buildings and spaces for public use, determining where patrons may study or access library resources. Material Use & Identification Library materials may be used by any individual in accordance with library-established guidelines for each area or building. Only persons with appropriate identification are authorized to check out materials. ID cards are non-transferable and may not be used by other individuals. With cause, library staff members are authorized to request identification from patrons. Patrons unwilling to provide proper identification may be requested to leave the premises once the University Police have been notified. Library staff on duty must report immediately to the University Police any situation they cannot handle. Space Use The UNT Library has adopted policies and procedures that govern all library spaces and operations. Library users are asked to observe and comply with these policies while utilizing one of our facilities. Furniture Furniture and equipment are shared resources for the entire UNT community and are provided for the users who are in the facility to use. Users should not deface or damage any Library equipment, furniture or building surfaces. Outlets When using electrical outlets, items should be plugged into outlets available in the furniture; otherwise, the cords become hazardous to the walkways. Safety of other library users and proper maintenance of the equipment must be considered. Personal Belongings Do not leave personal items unattended. The library accepts no responsibility for personal belongings. If items are left unattended, Library staff may confiscate them and turn them in to Lost and Found located in the UNT Union. Animals Guide and service animals for individuals with disabilities are welcome in UNT library facilities. Other animals must remain outside. Tobacco University of North Texas Campus buildings prohibit the use of all tobacco products. All buildings are designated as smoke-free. See: Smoke and Tobacco-Free Workplace and Campus Wheeled Vehicles Wheeled vehicles used by persons with disabilities are permitted for use inside all Library facilities. However other wheeled vehicles should not be used inside the building. Skateboards, scooters, roller-skates and rollerblades may be carried into Library facilities and properly stowed away with personal belongings. Wheeled vehicles are not permitted to be locked to Library furniture, equipment, or railings. Bicycles according to UNT Parking and Transportation rules, are not permitted to be inside building and must be parked in the appropriate bike racks on campus. Library personnel reserve the right to ask owners of wheeled vehicles to properly stow or park their items so they do not impede ingress, egress, access to Library materials or resources, or the safety of Library users. Food & Drinks Food and drinks are allowed in all areas of Library buildings except for those excluded locations listed below under exceptions. All drinks or beverages must be in a spill-proof container, i.e. cups with lids, bottles with twist off caps, sports bottles, or travel mugs. Patrons must leave no trace of any food, drinks, or beverages they opt to bring into the Library. When considering bringing food into the Library, a public space, patrons are expected to comply with the following guidelines: Plan ahead and prepare: Meals should be eaten before coming to the Library. Avoid bringing messy, greasy, pungent-smelling, or noisy snacks that may damage library material or facilities and that may be distracting to others. Properly dispose of waste: Any leftover food or utensils brought into the library must be packed up or disposed of. Place recyclables in recycling bins and non-recyclable garbage into trash cans. Leftover liquid in a disposable container should be poured down a bathroom sink before the container is recycled or thrown away. Clean up: Library resources, furnishings, and equipment should be left in the same or better condition than their initial state. Report accidental spills to library staff as soon as possible and clean up immediately. Paper towels are located in the restrooms. To report a spill, call (940) 565-3024, e-mail lib.facilites@unt.edu, or tell someone at a service desk. Consider others: Respect fellow library users and the next generation of library users. Damages: Users are responsible for any damage to library property & equipment caused by food or drink. Exceptions Absolutely no food or drinks are allowed in the following locations: The Archives and Rare Books Room Media Library Gaming Stations The Edna Mae Sandborn Music Reading Room The SoundBox The Library staff reserve the right to ask anyone to stop eating if they have received complaints. Anyone refusing to put or throw away their food will be asked to leave the library. Noise & Disruptions The library is committed to providing areas that are conducive to academic studies, including experiential learning, group work and individual study. Library patrons should always be considerate of others. The areas of the library have a designated noise levels to help individuals find a space that fits their needs. The designations include: Quiet, Collaborative, Social QUIET: These areas are expected to be silent for the most part. The quiet floor is intended to mean no cell phone calls, notification sounds, loud headphones, group gatherings, and are not conducive to conversations. COLLABORATIVE: These areas are designated for groups to gather and work together with consideration for others. Expect to hear conversations, group activity, and limited cell phone usage. SOCIAL: These areas are designated for casual use and lively group work. Expect busy spaces, conversations, and noise from electronic devices. Behaviors that create a disturbance to others including loud disruptive noise levels are unacceptable. Library staff reserve the right to ask individuals and groups to lower their noise level to ensure the comfort of others working around them. Room Reservations Instruction and meeting rooms located within the Libraries are reserved for Library instruction. Library staff may reserve a room through our library calendar system. Students may reserve study rooms using the online reservation tool. Room reservation requests for non-library UNT groups should go through subject librarians. if you are unable to locate the designated contact please use Lib.facilities@unt.edu and we will help direct you to the best liaison for your group For groups outside of UNT, request should go through the Library Facilities and Systems office at lib.facilities@unt.edu. Behavior Expectations When using UNT Library facilities and/or resources you are responsible for complying with UNT policies as well as all applicable local, state, and federal laws. Established behavior expectations for library users and employees allow us to provide a consistent positive experience for all library facility users. Specific standards and rules are in place to better serve the entire UNT community. Behavior becomes unacceptable when: it interferes with the regular and routine operations of the library, it interferes with the appropriate use of the library by others, the behaviors present a safety hazard, or risk of injury the behavior creates damage to library property. In the event, behavior becomes unacceptable, the UNT Library has the right to refuse service, and/or implement steps to enforce appropriate consequences. Right To Refuse Services The library reserves the right to refuse services to any patron who acts irresponsibly by disrupting the use of the facilities or by being disrespectful to other patrons or to an employee. Any employee can exercise the right to refuse service when confronted by a patron acting irresponsibly. Irresponsible behavior includes but is not limited to the following: Rudeness including loud and offensive language. Unreasonable demands for service. Being under the influence of controlled substances or alcohol. Misuse or abuse of library resources. Threatening or erratic behavior. Policy Violations As a UNT facility in the State of Texas, UNT Library operates in compliance with all governing federal, state, local laws, as well as UNT and UNT Library policies. According to the Dean of Students, it is the responsibility of users to be aware of applicable policies, procedures and laws when using a UNT facility. Library employees may inform users of specific policies or policy violations. However if a library user is found to be abusing policy or exhibiting disruptive behavior in our facilities, all Library staff are authorized to address the situation. The library wants all users to be comfortable and feel safe when using our facilities. In that regard, the library will enact appropriate consequences for individuals who are not respectful of the nature of the space and the appropriate activities/acceptable behaviors for the ordinary library functions. In the case of a dispute between users, the library is not able to take a side and will make every attempt to treat all parties the same or call appropriate authorities to handle the situation. When addressing a violation or disruptions, if the violation does not create imminent danger, Library staff will attempt the follow inform, warn, and evict. INFORM: Step one is to inform the user of the unacceptable behavior or policy violation and the consequences for continuing to behave in this manner WARN: Step two is to issue a warning, notifying the user that this is your last warning. EVICT: Step three notify the party exhibiting the unacceptable behavior that they have been evicted and are expected to leave the premises immediately The UNT Police are the libraries partners in providing a safe facility and will be part of situations that go beyond the library staff’s scope. Officer will often and regularly visit various library facilities as part of their routine campus patrol. The library will reach out to the police whenever necessary, including but not limited to: When a person, or situation presents an imminent threat or danger When the situation continues after having applied the inform, warn, evict procedures When a library user is found to be participating in illegal behavior or activities If a library user is found to have a pattern of abusive or disruptive behavior, the library will work with the Dean of Students and the UNT Police Department to determine the appropriate level of consequences which may include being banned from the facility up to legal action. Dates Approved: 06/25/12 Revised: 08/09/23, 07/08/24

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Willis Library Locker Service Policy and Procedures 3 minute read.

Information about Willis Library Locker Service policies and procedures.

Information about Willis Library Locker Service policies and procedures. Summary Information about Willis Library Locker Service policies and procedures. Eligibility Current Graduate Students are eligible for the Library Locker Service. Obtaining a Locker Eligible students may apply online for a locker. Lockers are assigned on a first-come, first-served basis. An email will be sent to the student’s UNT email address when a locker has been assigned. Lockers are checked out to the student’s library account for a semester. The Libraries will make every effort to accommodate Americans with Disabilities (ADA) requests. The Libraries reserve the right to re-assign lockers to accommodate ADA requests. The Libraries will maintain a waiting list for lockers if demand is greater than supply. Music students have a priority for Fourth Floor lockers. Rules and Regulations Locker combinations will be assigned. One locker per student. Lockers may not be shared. The student assigned to a locker is responsible for its content. Students are not permitted to affix anything to the interior or exterior of their lockers. Library and Interlibrary Loan materials stored in lockers are subject to library borrowing policies. Because noise can be disruptive to other patrons, electronic devices stored in lockers, such as cell phones, should be turned off. Responsibility for Contents Store items in lockers at your own risk. The Libraries are not responsible for items stored in lockers. Library Materials That Can Be Stored In Lockers Regular circulating items currently checked out to the student. Interlibrary Loan materials currently checked out to the student. Personal Items That Can Be Stored In Lockers Personal books, stationery, and research materials. Food and drink in sealed containers. Items That Cannot Be Stored In Lockers Food or drink not in sealed containers. Items with a noticeable aroma. Illegal or dangerous substances. Library material not checked out to the student. Inspection The Libraries reserve the right to inspect lockers on a regular basis or as needed. Upon inspection, items in violation of this policy will be removed from lockers. Consequences for non-compliance to the Library Locker Service Policy: First Infraction – Student will be notified of their first warning via email and written notice placed in locker. Second Infraction – Student will be notified of their second warning via email and written notice placed in locker. Third Infraction: Revocation of locker privileges. Student will be notified via email. Personal items left in the locker will be turned in to the Willis Library Lost and Found. Library material will be checked in and returned to the appropriate collection. Illegal or dangerous substances found in lockers will be reported to the proper authorities and locker privileges will be revoked immediately. Renewing Lockers Lockers must be renewed online or in person by the due date. If not renewed: Locker will be checked in. Personal items left in the locker will be turned in to the Willis Library Lost and Found. Library material will be checked in and returned to the appropriate collection. Damaged/Broken Lockers Broken lockers will not be assigned. If a locker becomes broken while it is assigned, the student assigned to that locker will be assigned another locker or put on the waiting list for the next available locker. Dates Approved: 02/01/19 Revised: 06/13/24 Reviewed: 07/08/24

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Collection Development Policy 2 minute read.

At the University of North Texas Libraries, we choose resources to support students and professors with their studies and research so that they have what they need to learn, explore new ideas, and enhance their wellbeing. This policy explains what we acquire, how we make decisions, and how we remove things from the library when necessary. Summary At the University of North Texas Libraries, we choose resources to support students and professors with their studies and research so that they have what they need to learn, explore new ideas, and enhance their wellbeing. This policy explains what we acquire, how we make decisions, and how we remove things from the library when necessary. Scope This policy is the general collections and resources at the University of North Texas Libraries. Special collections have their own policies – Music, Media, Government Documents, Digital Collections, and Special Collections. Responsibility for Choosing Ultimate responsibility for the library resources rests with the University Librarian and Vice Provost and the Collection Development Department overseeing collection activities. Faculty, students, and subject librarians may recommend resources to support the teaching and research activities of the University. Guidelines for Choosing Resources We decide what to buy based on if the material relates curriculum at UNT, will last a long time, and is accessible to all UNT students, faculty, and staff. We use data and feedback evidence to strengthen our collection and determine if we are spending our money responsibly. Exceptions are evaluated on a case-by-case basis by the Collection Development Department. Guidelines for Online Resources When we pick online resources, we strive to ensure: The resources can be accessed off-campus The resources are easy to use The resources are accessible by everyone That the contract we have with the company follows state laws as well as UNT’s and the Libraries’ rules and regulations Textbooks UNT Libraries will not purchase or maintain a collection of currently adopted textbooks for coursework. Requests for purchases of textbooks will be considered on a case-by-case basis; textbooks must have value beyond that of a textbook to be considered for inclusion. Taking Care of the Library Collection Sometimes the library must remove items from the collection. Decisions are made by Collection Development with input from subject librarians. Library materials may be disposed of according to Texas Government Code Sec. 2175.304 and UNT Policy on Asset Management. Materials that cannot be stored remotely may be discarded with approval from the Head of Collection Development. Fund Allocations The Libraries’ materials budget is finalized by the Dean of Libraries based on the recommendations of Collection Management. Allocations are determined by the Head of Collection Development. Dates Approved: 06/25/12 Revised: 01/17; 02/19; 06/21; 5/24

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Media Library Collection Development Policy 4 minute read.

Addresses the collection development policies of the UNT Libraries and describes the methods of acquisition and selection in the Media Library department.

Addresses the collection development policies of the UNT Libraries and describes the methods of acquisition and selection in the Media Library department. Summary This policy addresses the collection development policies of the UNT Libraries and describes the methods of acquisition and selection in the Media Library department. Purpose The Media Library department acquires and licenses audiovisual and gaming resources to enhance research and instruction in support of curricula and interdisciplinary research in all undergraduate and graduate programs. Audience The Media Library’s primary audience is the students, faculty, and staff of UNT. Due to the nature of these resources, requests for access or use of physical and digital collections outside of the university community are considered on the basis of availability and intended use. Scope Of Coverage Visual Formats Physical visual media formats are preferred for purchase when available. Encoded disc formats will be purchased in North American or All Region formats and include closed captions when available. Video and audio cassette formats may continue to be purchased under certain circumstances for instructional purposes, but other obsolete audiovisual formats will not be considered for acquisition. Digital / Streaming Formats Streaming formats for instruction, education, and research will be considered for purchase on the basis of the title’s availability, cost, and licensing terms. Requests to license streaming formats for instructional use will consider the nature of the course, number of students enrolled, and frequency that the course will be offered. Game Formats Board games, video games (PC, console, handheld, vintage) and equipment will be collected in contemporary and obsolete formats to support students and faculty interested in games and gaming as a recreational and research area. New Formats Media Library staff will maintain an awareness of new formats and will plan for collection growth and the purchase of equipment to support emerging formats. Selection Guidelines Responsibility UNT Faculty, Subject Liaisons, staff, and students are encouraged to recommend materials in the fields of their expertise to support the curriculum and research mission of the university. The Media Library Head, Media Arts and Digitization Librarian, and Games and Education Librarian are responsible for developing and maintaining the Media Library’s collections to provide sustainable access and support to the curriculum and research interests of the university, its faculty, students, and staff. Selection Criteria The Media Library collects Film and Game resources that support the curriculum and research interests of faculty, staff, and students. Films are selected on the basis of quality of content including lasting value, currency, accessibility, awards recognition, technical quality, aesthetic appeal, cultural impact, enhanced editions, and bonus features. Games are selected on the basis of use, creation, and impact to gaming. Materials in all languages will be collected. English language subtitles are preferred on all foreign materials. Dubbed films will be purchased only if no subtitled version can be obtained. All resources are acquired through objective selection and evaluation. The Media Library practices fair and unbiased selection and is opposed to censorship. Gifts Gifts will be accepted if they meet the scope and selection criteria of the collection. Materials must be legally acquired. All donors must agree to the UNT Libraries Gift Policy and must complete a University of North Texas Libraries Gift Agreement Form. Acceptance of a gift does not guarantee inclusion in the collection. Copyright And Licensing For Public Performance Only legally acquired materials will be added to the collection. Transfers Media items may be transferred from one format to another as needed and/or required with permission from the distributor. If permission cannot be obtained or the material cannot be purchased at a reasonable price, the Media Library follows the guidelines set forth in Title 17, Chapter 1, Section 108 of the U.S. Code. Public Performance Rights The UNT Media Library holds no public performance rights for many of its feature films. Educational materials will be purchased with Public Performance Rights when possible. The UNT Media Library holds no public performance rights for many of its feature films. Any public showing that is not part of face-to-face teaching may require a license. It is the responsibility of the sponsoring department or organization to request that permission be secured and to pay the licensee for any public showing. Public Performance Rights for other titles will be determined and negotiated on the basis of need. Dates Approved: 06/25/12 Revised: 01/12/17, 06/28/24

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Music Library Collection Development Policy 2 minute read.

This policy addresses the Music Library collection development policies of the UNT Libraries.

This policy addresses the Music Library collection development policies of the UNT Libraries. Summary This policy addresses the Music Library collection development policies of the UNT Libraries. The Music Library, a department of the UNT Libraries established in 1941, collects and houses music-related items, including printed and manuscript music, sound recordings in all formats, as well as monographic and serial literature on music. In addition, the Music Library preserves, maintains, and provides access to rare and archival collections of various types of music materials. The Music Library is also responsible for selecting electronic databases related to music in several different formats. Purpose The Music Library serves to support the instructional and research programs of the UNT College of Music by providing materials for students enrolled in the UNT College of Music, and by supporting faculty preparation for these programs. In addition, the Music Library supports, as is possible, faculty in professional research, and serves as a resource for the musical interests of the University of North Texas community, and the musical community of the Dallas-Ft. Worth Metroplex, and other scholars and researchers whose interest align with those of the Music Library’s collection strengths. Selection Guidelines Selection of materials is based primarily on the instructional and curricular needs of the students and faculty within the UNT College of Music, for artistic expression, performance, and scholarly study and research, in the following broad categories: Performing and pedagogical editions of music. Critical and scholarly editions of music, including collected editions and monuments of music. Scholarly literature on music. Musical sound recordings and video recordings. Electronic databases related to music. Historically, the focus of the collection has been on Western art music. This scope has changed as the College of Music curriculum has broadened to include musics of other cultures as well as popular and vernacular genres. Recent, expanded areas of interest include jazz, American music, world music, twentieth-century music, early music, video game music, and commercial music. Acquisitions New materials are most often acquired through the purchase of recently published titles available from commercial publishers. These support new and emerging curriculum in the College of Music and are based on profiles established with vendors as well as requests from students and faculty. Historic, archival, and rare materials are primarily obtained through gifts from donors. Audience The Music Library’s primary clientele is the UNT College of Music. With more than 1,600 undergraduate and graduate majors and nearly 100 full-time faculty, the UNT College of Music is a comprehensive college offering study at the bachelors, masters, and doctoral levels within the following divisions: Composition Studies; Conducting & Ensembles; Instrumental Studies; Jazz Studies; Keyboard Studies; Music Education; Music History, Theory, and Ethnomusicology; and Vocal Studies. Centers within the College include the Center for Contemporary Studies in Music Education; Center for Experimental Music and Intermedia; Center for Schenkerian Studies; Texas Center for Music and Medicine; Center for Chamber Music Studies; and The MoUNTain Music Institute. Dates Approved: 06/27/12 Revised: 01/12/17, 07/08/24

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Special Collections Collection Development Policy 5 minute read.

This policy describes the methods of acquisition and selection criteria for collections in the Special Collections department.

This policy describes the methods of acquisition and selection criteria for collections in the Special Collections department. Summary This policy describes the methods of acquisition and selection criteria for collections in the Special Collections department. Purpose The Special Collections department acquires and preserves rare and unique materials to support scholarship, teaching and learning. Audience Special Collections’ primary audience is students and faculty of UNT. Due to uniqueness of the materials in our collections, we also strive to meet the needs of a wider constituency by providing access to collections on-site as well as through digital platforms. Collection Policy Special Collections collects and preserves rare and unique materials including rare books, oral histories, university archives, archives and manuscripts, photography, visual materials, art and artifacts. Collections are preserved for use by students and faculty of the University of North Texas and by the scholarly community at large. At the discretion of the department head, Associate University Librarian - Special Libraries or University Librarian and Vice Provost, the Special Collections department may collect materials, in any format, that support our mission. Acquisitions are made through active collection development initiatives as described below, through donations, and occasionally through purchases. Donations to Special Collections are considered on a case-by-case basis. Donations must be accepted by the department, and all donors must complete a Gift Agreement Form. University Archive The University Archive contains documents, photos, artifacts and audio/visual recordings related to the history of UNT. Materials in this archive are composed of both official university records and donations from students, faculty and alumni. The major series in the University Archive are: Official Records: university publications (including Campus Chat and NT Daily), student publications and Presidents’ papers UNT Theses and Dissertations produced prior to 1999 the University Photography Collection Faculty papers Alumni collections Rare and Distinctive Books The category of rare and distinctive books is categorized by two levels of collecting interest. Primary areas of interest include examples of printed matter and printing technologies from the period 1451-1840 (spanning the earliest printed materials in the Western world through the era of the hand press); artists’ books; miniature books (defined as books 3” or less in spine height), Texana and Texas publishers (including Texas city and county histories), Victorian literature and periodicals, fashion and costume history, and acquisitions in support of faculty and teaching at UNT. Requests for purchases to support teaching will be given first consideration over requests which will typically only support faculty research interests, although both categories of requests are regularly considered. Secondary collecting interests include: facsimiles, children’s books, children’s games and folklore, books and ephemera related to World’s Fairs, pop-up books, modern first editions and Southern women writers. Special Collections may also accept materials from the UNT Libraries’ general collection in cases where an item is valued at over $300 or in cases where the fragility of an item warrants additional protection. Photography and Visual Materials Collections The Photography and Visual Materials Collection documents the history of photography and other visual media through the works of both traditional and vernacular artists. The collection includes fine art photography, studio and commercial work, specimens of early photography and other types of visual art such as paintings, posters, illustrations, sculpture and folk art. Primary collecting interests are samples of early photography (cased photography, carte de visite and cabinet cards), historical photographs of Texas, collections of notable regional photographers, posters and broadsides, and examples of illustration techniques and processes. Archives and Manuscripts Special Collections seeks to collect other primary sources of enduring value that broadly represent a diverse and inclusive history of people in Texas and beyond. Collections may include a variety of formats of primarily unpublished materials including, but not limited to: correspondence, personal papers, literary manuscripts, business records, diaries, “grey literature,” still and moving images, electronic records, digital photography and artifacts. Primary collecting interests include Latina/o history, LGBTQ history, and other collections of high evidential, information and intrinsic value that document significant people or events at a national, regional or statewide level. Particular attention is given to collections in this area created by people or organizations which serve people who are currently underrepresented in archival collections, such as women, people of color, people with disabilities, immigrant communities, and non-English speaking populations. Secondary collecting interest includes military history, business history, and collections that document significant people or events at a primarily local level. Electronic Records and Web Archives Special Collections accepts collections which may be partially or wholly comprised of electronic records, including documents, photographs, moving images, audio recordings, and other types of records. Electronic records are appraised and processed by archivists according to the same procedures as physical materials. Special Collections utilizes the UNT Digital Library and The Portal to Texas History for long-term digital preservation and access to electronic records. Special Collections actively pursues web archives both as independent collections as well as supplements to existing collections. Web archive collections include domain-specific web crawls which are curated based upon existing collection development interests of the department. Whenever possible web archive initiatives will target the most ephemeral types of web-based information including social media, forums, blogs and micro-blogs. Oral History The Special Collections department serves as the repository for recordings and transcripts produced through the UNT Oral History Program. Oral histories produced outside of the UNT Oral History Program may be considered for inclusion in Special Collections, however, we require any incoming oral history donation to include proper documentation of permissions from both interviewer and interviewee. We may require the donor of an oral history to produce a transcript or pay the cost of transcription before an oral history is accepted. What We Do Not Collect There are exceptions to every rule; however, in general these are items that fall outside of our collection scope or that we are otherwise not interested in receiving: single issue, limited run, or commemorative newspapers cookbooks yearbooks (from UNT or other schools, colleges, or universities) student coursework or transcripts trophies or plaques photocopies of original materials materials requiring extensive conservation Dates Approved: 07/23/20 Reviewed: 07/08/24

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Computer, Software, and Network Use Policy 2 minute read.

Outlines and describes a policy regarding appropriate use of technology resources, stipulating user authentication requirements, prohibitions on personal device repairs and unauthorized installations, and emphasizing the importance of saving work securely, with penalties for non-compliance. Summary The University of North Texas Libraries provides technology resources for students, faculty, staff, and official visitors to provide access to the library’s collection and in support of academic endeavors. This policy is intended to ensure that resources are used appropriately within all governing UNT policies as well as applicable state and federal laws. User who are not in compliance with these policies may be subject to penalties. Penalties can range from a verbal warning, loss of access, financial responsibility, to legal action depending on the severity of the infraction. User Authentication User authentication is required to access workstations, printing, and wifi network access. Current UNT students, Faculty, staff and authorized guests may use their university assigned EUID to access computers, software, and network resources. The library does provide guest access to a limited number of workstations, with no access to restricted resources or applications. Personal Computing Devices Library employees are not able to repair or work on patrons’ personal devices. Patrons are not allowed to bring personal computing devices and plug them into the facilities wired network. All personal devices i.e. cameras, USBs, etc., are used at your own risk. Hardware / Software Installation of personal hardware or software onto the library computers is not allowed. Only hardware and software installed by the technical support group for the library or available through software center on Dell and Self Service on MAC will be maintained. A list of supported software can be found on our Software List page. Applications have also been made available from UNT for students through MyLab as well as . Video for assistance with My Lab and Citrix One Drive and Document Saving As with any technology, the computers in the library can have occasional hardware and/or software failure. It is important to save your documents to your OneDrive. Workstation are a shared resource and rebooted, reimaged, and cleared regularly. It is important to email yourself a copy of your work or upload it to your OneDrive account prior to leaving the computer. Virus Protection In order to protect the Libraries operating environment, all workstations are equipped with virus scanning utilities and will automatically scan external media for any computer viruses that may be present. Disclaimer This list is not inclusive of all UNT Student Computing policies. Dates Approved: 07/04/12 Revised: 01/12/17, 8/12/24

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Applying Copyright Section 108(c) to the UNT Media Library Collection 6 minute read.

Covers creating preservation copies of audiovisual materials from the UNT Libraries collections.

Covers creating preservation copies of audiovisual materials from the UNT Libraries collections. Summary The following are the UNT Media Library’s policies and procedures for creating preservation copies of audiovisual materials from the UNT Libraries collections. Purpose Preservation copies will become part of the library collection and are not to be made for the purpose of supplying a patron with a personal copy of an item. These policies and procedures are based on the Copyright Section 108(c) with guidance from the 2012 report “Video At Risk: Strategies for Preserving Commercial Video Collections in Libraries” produced by the NYU Libraries. Copyright Section 108(c) reads: 17 USC § 108 - Limitations on exclusive rights: Reproduction by libraries and archives (c) The right of reproduction under this section applies to three copies or phonorecords of a published work duplicated solely for the purpose of replacement of a copy or phonorecord that is damaged, deteriorating, lost, or stolen, or if the existing format in which the work is stored has become obsolete, if— (1) the library or archives has, after a reasonable effort, determined that an unused replacement cannot be obtained at a fair price; and (2) any such copy or phonorecord that is reproduced in digital format is not made available to the public in that format outside the premises of the library or archives in lawful possession of such copy. Steps In Determining 108 Eligibility Materials will be considered for preservation under 108(c) if they can no longer be viewed properly (due to obsolescence, damage, deterioration, lost, stolen) and if an unused replacement copy cannot be obtained at a fair price. Defining obsolescence, damage deterioration, lost and stolen Obsolete formats: Obsolescence is defined as “the machine or device necessary to render [the work] is no longer manufactured or reasonability available in the commercial marketplace”. (Video At Risk, p. 8) The following formats may reasonably be considered obsolete: LaserDisc, filmstrip, U-matics, S-VHS. The item is damaged: Visible and/or otherwise perceivable deterioration of the video or audio signal prohibits the work from being viewed in its original condition. This could include: noticeable visual dropout noticeable audio dropout noticeable repeated disruption in the video RF signal color loss or alteration or other degradation or distortion of the content that would impair viewing. For tape and film based media, a work could be considered damaged if a significant amount of the material has been physically damaged and spliced out of the total work. For tape based media, if the carrier has sustained significant damages that affects playback then an attempt should be made to put the AV in a new unused carrier before moving forward with a 108 determination. The item is deteriorating Visible and/or otherwise perceptible deterioration of the video signal prohibits the work from being viewed in its original condition. This could include: noticeable visual dropout noticeable audio dropout noticeable repeated disruption in the video RF signal color loss or alteration or other degradation or distortion of the content that would impair viewing. Only perceptible deterioration will be considered. “Imminent loss” with no perceptible deterioration will not be the determining factor in creating a 108 copy. The item is lost. The item has been identified by library staff as missing or lost and standard procedures to locate the item have not led to its return. The item is at least 6 months overdue and standard procedures to contact the patron and retrieve the item have not led to its return. If the original item is returned after a 108 copy has been made, that copy should be removed from circulation while a new 108 evaluation is made. The item is stolen: The item has been identified by library staff as stolen and standard procedures to locate the item have not led to its return. If the item is returned after a 108 copy is made, the copy should be removed from circulation while a new 108 evaluation is made. Defining a reasonable effort to locate an unused replacement copy at a fair price “Fair price” will be defined as at or near retail price of the work when new. Media Review Digest or other similar resources may be used to research original pricing. Reasonable efforts will include reviewing or contacting the following resources to determine if an unused copy is available for purchase: Worldcat Amazon.com IMDB Google search Publisher/ Distributor of published work Videolib listserve inquiry “Classics Not On DVD” wiki Copyright Office online records of registration (1978 – present only) All research and contacts will be tracked in a central spreadsheet. Creating a Replacement Copy Once an item has been determined to be eligible for replacement, the following steps will be taken in creating and providing access to the copy: Source material for copying: Obsolete/Deteriorating materials - use the item from the Media Library collection to create the replacement copy. If a deteriorating item is not physically suitable to copy, a copy will be borrowed through Interlibrary Loan. Lost/Stolen/Damaged/Deteriorating materials – borrow a copy of the item through Interlibrary Loan in order to create the replacement copy. Making the copy The item will be copied to DVD format. Current inhouse digitization standards will be used. Access: New copies will be made available for inhouse use in the Media Library for all patrons (faculty, students, community members, researchers, etc) Materials will be made available to current UNT faculty for research and instructional uses outside of the Media Library. Members of this group will receive their normal non-reserve checkout period (7 days). Bibliographic control of the copy A new library catalog record will be created for the preservation copy with the following specifications: Item = czmrs/ Inhouse Use Only 500: This preservation copy was made in accordance with Section 108 of the U.S. Copyright Code. Transferred from (CALL NUMBER or LENDING LIBRARY) on (DATE). 500: NOTICE: Campus use only. Not available for ILL. A new holding will be added to OCLC. Bibliographic control of the original item Obsolete/Deteriorating items - the original item will be removed from circulation, but will not be discarded. The holdings will be removed from Worldcat. The bib and item records will be suppressed and the following note will be added to the bib: 500 A preservation copy was made of this film in accordance with Section 108 of the U.S. Copyright Code. Transferred to (CALL NUMBER) on (DATE). Lost/ Stolen/ Damaged – the original item will be removed from the collection and processed as a discard. This includes deleting the bib & item records and removing the holdings from Worldcat. Challenges to 108 Copies If a rights holder has an objection to a 108 copy being created they should contact the Media Library to make an objection in writing via print or electronic format (print letter or email). If an objection is made the Media Library will cease circulation of the copy while the objection is being investigated. Dates Approved: 08/22/13 Revised: 01/12/17 Reviewed: 07/08/24

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Media Library Copyright Policies 1 minute read.

Covers The Media Library’s adherence to the face-to-face classroom exemption for use of media materials, as outlined in the Copyright Act (U.S. Code, Title 17, Section 110).

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UNT Libraries' Digital Preservation Policy Framework 20 minute read.

This policy addresses preservation of digital collections and resources for which the University of North Texas Libraries (UNTL) is the primary custodian.

This policy addresses preservation of digital collections and resources for which the University of North Texas Libraries (UNTL) is the primary custodian. Summary This policy addresses preservation of digital collections and resources for which the University of North Texas Libraries (UNTL) is the primary custodian. Definitions Access: The process for the retrieval of data and information from storage media, through the use of catalogs, indexes, and/or other tools. Acquire: To take physical and legal custody of data and information. Analog: Data and information in a format that must be digitized to make it digitally accessible. Aubrey: Framework developed by the UNT Libraries to provide end user access to digital collections in for the University of North Texas Libraries. Bit-Level Preservation: Minimum digital preservation standard; the goal is to maintain the integrity of the original bit-stream of a digital object. It is accomplished by maintaining backup copies (onsite and/or offsite), the periodic refreshing of those copies to new storage media, and conducting fixity checking. Born-Digital: Data and information created and maintained in a digital format. Coda: Archival management system created by the UNT Libraries for registering, storing, replicating, and verifying fixity of preservation files. Collection: A group of materials assembled by a person and/or organization, with one or more unifying characteristic. Curation: Activities related to managing data and information throughout its lifecycle, ensuring that data are properly appraised, selected, and securely stored, while appropriately maintaining logical and physical integrity and authenticity. Further, that data is made and remains accessible and viable in subsequent technology environments. Data Sets: Collections of data. The data formats include, but are not limited to, flat file tabular data, relational databases, text corpora, qualitative data in field notes, scholarly editions and thematic research collections. Digital Assets: Digital objects (e.g., text, image, audio-visual files) owned or managed by an institution (or person). Digital Collections: The collective digital library interfaces operated by the UNT Digital Libraries comprising The Portal to Texas History, the UNT Digital Library, and The Gateway to Oklahoma History. When used in the capitalized form it is meant to refer to the UNT Libraries’ Digital Collections. Digital Object: An entity in which one or more content files and their corresponding metadata are united, physically and/or logically, through the use of a digital wrapper. Digital Preservation: Comprehensive set of managed activities that are necessary to provide continued access to digital objects, beyond the limits of media failure or technology change. At minimum it should include bit-level preservation. Digital Rights Agreement: A legal document that provides the UNT Libraries a non-exclusive license to preserve and provide access to resources owned by the rights owner for digital content in the UNT Libraries’ Digital Collections. Digital Wrapper: A technology that encapsulates administrative, technical, preservation, descriptive, or structural metadata and possibly content files into a specified format for serialization or transmission. An example of this is the Metadata Encoding & Transmission Standard (METS). Digitized Materials: Analog materials that have been transformed into digital form, especially for storage, access and use in a computer environment. EUID: “Enterprise UserID” is the local terminology for the unique identifier given to students, faculty and staff at the University of North Texas as part of the authentication framework in use by the university. Institutional Records: Data or information in a fixed form, regardless of medium, that is created or received in the course of institutional activities and maintained as evidence of that activity for future reference. Object Fixity: The quality of a digital object to be stable and resist change. On-Campus: Physical UNT locations in Denton including the main campus and Discovery Park. Open Archival Information System (OAIS) Reference Model: A theoretical framework that describes the components and processes necessary for a digital archive, including six distinct functional areas: ingest, archival storage, data management, administration, preservation planning and access. (A Glossary of Archival and Records Terminology, Society of American Archivists 2005) Full reference model and specifications: Reference Model for an Open Archival Information System (OAIS), Recommended Practice, CCSDS 650.0-M-2, Magenta Book, Space Communications and Navigation Office, NASA, June 2012 Partners: Person(s) or organization(s) that contribute materials to the UNT Libraries’ Digital Collections, and who are usually the content owners or rights holders for the materials. Partnership Agreement: A legal document that defines the relationship between the UNT Libraries and a contributing partner as well as the various rights each retains to the digital content in the UNT Libraries’ Digital Collections. Provenance: Information regarding the origins, custody, and ownership of an item or collection. (Richard Pearce-Moses, A Glossary of Archival and Records Terminology, Society of American Archivists 2005) Reformatting: The process of creating a copy with a format or structure different from the original, for preservation and/or access; this may be accomplished via, transcription, xerography, microfilming, and/or digitization. Scholarship: Use of intellectual resources, such as those managed by the UNT Libraries, for research, teaching, and learning. Stewardship: The responsibility for overseeing and protecting materials and assets. Sustainable Access: The process of providing long-term resources (fiscal, human, and technological) necessary to maintain access to information and digital objects in a repository. Trusted Digital Repository: A repository whose mission is to provide reliable, long term access to managed digital resources to its designated community, now and in the future. “Trustworthiness” should be quantifiable via an assessment tool applied to a repository conceptual model (e.g. TRAC / ISO 16363 for for OAIS Reference Model). University of North Texas Libraries (UNTL): The library managing the digital collections discussed throughout the Digital Preservation policy documentation. UNT Community: Individuals and entities currently affiliated with the University of North Texas that have a valid/active EUID. UNT Digital Libraries: Administrative unit in the UNT Libraries that manages digital and web-based systems. UNT Extended Community: UNT students, faculty, staff, alumni, and administrators. Scope This policy addresses preservation of digital collections and resources for which the University of North Texas Libraries (UNTL) is the primary custodian. Although this policy only addresses digital collections and resources for which UNTL is the primary custodian, UNTL, to the best of its abilities, has responsibility for informing, consulting, and as appropriate coordinating with other units of the University of North Texas to ensure that UNT faculty, staff, and students will have adequate ongoing access to administrative, scholarly, and other digital resources created at UNT outside of the UNT Libraries. Further, UNTL personnel will also work externally through consortia (e.g., the Texas Digital Library (TDL), and Cross Timbers Library Collaborative (CTLC)), licensing agreements, etc. to ensure that UNT faculty, staff, and students will have adequate continuing access to all currently available digital resources locally owned and managed by the UNTL. UNTL, however, cannot guarantee preservation for materials that it does not own and manage. Purpose This document formalizes the UNTL’s continued commitment to the long-term stewardship for, preservation of, and sustainable access to its diverse and extensive range of digital assets. In alignment with the UNTL mission to create, acquire, organize, disseminate, and preserve digital content, this policy makes explicit UNTL’s long-term commitment to the University of North Texas (UNT) community as its trusted digital repository. The UNTL’s digital stewardship efforts contribute to UNT’s mission to: Build a world-class faculty Develop academic programs that define UNT as a leader in scholarship and artistic endeavors Improve the quality of the teaching and learning environment Enhance and better serve the student body Create a more diverse university community Help build Texas’ future by ensuring access to this corpus of information over time Objectives The primary purpose of digital stewardship and preservation is to collect and maintain the intellectual and cultural heritage important to UNT, while at the same time making sure that it is accessible and held in trust for future use. The objectives in this statement define a framework to: Identify, through systematic selection, digital assets to be preserved across new generations of technology. Maintain continuous access to reliable data at bit-stream level, the digital assets encoded in the bit streams, as well as access to the intended contextual and intellectual meaning of the digital assets. Include in the scope of the program materials that originated in digital form and those that were converted to digital form. Protect UNTL’s digital investments through a fully-implemented digital preservation program. Demonstrate organizational commitment through the identification of sustainable strategies. Develop a cost-effective program through means such as system-wide integration, shared responsibilities, and automating human-intensive efforts, when possible. Comply with prevailing community standards for digital preservation and access. Seek, expand, and develop digital preservation methods that are appropriate for UNT. Mandate UNTL’s mandate for digital preservation is five-fold: Scholarship : As an institution of higher education, UNT is obligated to support core functions such as scholarship, teaching, and learning. As more resources and services associated with these functions become digital, UNTL’s responsibilities must expand to include the identification, stewardship, and preservation of designated digital content. Institutional records: UNT has charged UNTL with maintaining the University Archives by collecting and preserving university records that best document the history of UNT, including those in electronic format. Legal obligations: UNT has mandated responsibilities to preserve and maintain access to certain digital collections, as well as responsibilities as a federal depository library. Some legal obligations derived from Federal and State laws require us to maintain files in an archival fashion. Organizational commitment: UNTL’s commitment to digital preservation is explicitly cited in the UNTL’s current strategic plan, which calls for UNTL to: develop and implement a cross-divisional plan for supporting curation, storage and dissemination of library-created or library managed digital content build a robust, reliable, secure technical infrastructure base including both human and technology resources. Consortia and contractual commitments: UNTL maintains commitments to partner institutions of the UNT Libraries’ Digital Collections, including The Portal to Texas History, as well as contractual agreements to assume or share in the responsibilities for preserving designated digital content. Challenges Recognized challenges in implementing an effective digital preservation program include, but are not limited to: Rapid growth: Technology that enables the preservation and dissemination of a variety of formats changes rapidly. As different types of materials are submitted (e.g., data sets, complex digital objects), monitoring different needs of the materials (storage size, metadata, etc.) and maintaining procedures and policies based on these needs is necessary. Sustainability: A sustainable digital preservation model should be developed that will respond to technological and staffing changes as needed, without under- or overestimating the needs imposed by these changes. The need for good cost models and affordable programs is widely acknowledged, yet still not fully addressed on a wider public scale. UNTL requires sufficient funding for operations and major improvements for digital asset management, as well as designated library funding to sustain ongoing preservation efforts. Further, there are administrative complexities in ensuring cost-effective and timely action to implement preservation strategies. The scale of funding is based on the level of commitment, therefore the program should reflect reasonable expectations of requisite resources, i.e., UNTL should not promise more than can be delivered. Management: Moving from well-managed digital collections to preserved collections requires institutional effort, partnership development, and a financial commitment. UNTL should provide a thoughtful balance between access and preservation, while being mindful of preservation’s core role in maintaining access. Partnerships: UNTL must work with creators and providers of crucial content to employ appropriate maintenance prior to deposit that will facilitate future preservation. Flexibility: The digital preservation plan must continually review its abilities to respond to the evolving technological capabilities and changing user expectations without jeopardizing the ongoing care of the digital content. Expertise: UNTL must commit to continually updating staff expertise, where appropriate, as technologies change. Rights: There may be intellectual property and other rights-based constraints on providing access that impact digital preservation efforts. Privacy: As UNTL strives to make increasingly more digital collections openly available to the world, personal information might appear within these collections that violates the privacy of the people whom this information represents. Principles Guiding principles UNTL will use consistent criteria for selection and preservation as with other resources in the libraries. Materials selected for digital stewardship and preservation carry with them UNTL’s commitment to maintain the materials for as long as needed or desired. The Libraries are committed to the long term preservation of selected content. Digital preservation is an integral part of UNTL’s process. Processes, policies, and the institutional commitment are transparently documented. Levels of preservation and time commitments are determined by selectors and curators, in consultation with technical experts. UNTL will participate in the development of digital preservation community standards, practices, and solutions. Operating principles The Libraries will strive to: Develop a scalable, reliable, sustainable, and auditable digital preservation infrastructure. Manage the hardware, software, and storage media components of the digital preservation function in accordance with environmental standards, quality control specifications, and security requirements. Comply with the Open Archival Information System (OAIS) reference model and other appropriate digital preservation standards and practices. Ensure that the digital archive is as interoperable as possible by utilizing open source options whenever feasible. Ensure the integrity of the data within the digital preservation infrastructure. Secure metadata (e.g., administrative, descriptive, preservation, provenance, rights, and technical information) necessary for access to and the use of the digital assets. Comply with copyright, intellectual property rights, and/or other legal rights related to copying, storage, modification, and use of digital resources. Standards UNT is best served when distributed and disparate systems conform to standards and best practices that make communication between these storage systems possible. To utilize the OAIS Reference Model as the basis for developing and implementing strategies and tools for long-term digital information preservation and access. Categories of Commitment UNTL’s levels of commitment as outlined below recognize that developing solutions for “born digital” materials informs solutions for the other categories; it does not imply that these assets are inherently more valuable or important than any of the other categories and/or our traditional, analog materials. Born-digital materials: Rigorous effort will be made to ensure preservation in perpetuity of materials selected for preservation, both library resources and institutional records. Digitized materials (no available analog): Every reasonable step will be taken to preserve materials without a print analog, when re-digitizing is not possible or analog versions are located elsewhere. Also included are digitized materials that have annotations or other value-added features making them difficult or impossible to recreate. Digitized materials (available analog): Reasonable measures will be taken to extend the life of the digital objects with a readily available print analog. However, the cost of re-digitizing as needed will be weighed against the cost of preserving the existing digital objects. Commercially available digital resources: UNTL has responsibility for working externally through consortia, licensing agreements, etc. to assure that one party or parties provides the necessary infrastructure to provide for preservation activities so that UNT faculty, staff, and students will have adequate ongoing access to commercially available digital resources. If the resources are external to UNTL, there needs to be an articulated exit strategy in the event of the cessation of the consortia or licensing agreements. Particular emphasis should be given to resources which exist in digital form only. Other items and materials: No preservation steps will be taken for materials requested for short-term use, such as materials scanned for E-reserve and document delivery, or for content that does not meet the requirements of the Collection Development Policy for the UNT Libraries’ Digital Collections Levels of Preservation UNTL adheres to the National Digital Stewardship Alliance (NDSA) Levels of Digital Preservation developed by NDSA, as a tiered set of recommendations on how organizations should begin to build or enhance their digital preservation activities. to ensure secure, long-term integrity to its digital collections. Based on the current digital preservation standards, UNTL will apply the NDSA levels as a way of identifying gaps and improving its digital preservation infrastructure. NDSA Levels of Preservation Level 1 (Protect Your Data) Level 2 (Know Your Data) Level 3 (Monitor Your Data) Level 4 (Repair Your Data) Storage and Geographic Location Two complete copies that are not collocatedFor data on heterogeneous media (optical discs, hard drives, etc.) get the content off the medium and into your storage system At least three complete copiesAt least one copy in a different geographic locationDocument your storage system(s) and the media and what you need to use them At least three copies in a geographic location with a different disaster threatObsolescence monitoring process for your storage system(s) and media At least three copies in geographic locations with different disaster threatsHave a comprehensive plan in place that will keep files and metadata currently accessible media or systems File Fixity and Data Integrity Check file fixity on ingest if it has been provided with the contentCreate fixity info if it wasn’t provided with the content Check fixity on all ingestsUse write-blockers when working with original mediaVirus-check high risk content Check fixity of content at fixed intervalsMaintain logs of fixity info; supply audit on demandAbility to detect corrupt dataVirus-check all content Check fixity of all content in response to specific events or activitiesAbility to replace/repair corrupted dataEnsure no one person has write access to all copies Information Security Identify who has read, write, move, and delete authorization to individual filesRestrict who has those authorization to individual files Document access restrictions for content Maintain logs of who performed what actions on files, including deletions and preservation actions Perform audit of logs Metadata Inventory of content and its storage locationEnsure backup and non-collocation of inventory Store administrative metadataStore transformative metadata and log events Store standard technical and descriptive metadata Store standard preservation metadata File Formats When you can give input into the creation of digital files encourage use of a limited set of known open formats and codecs Inventory of file formats in use Monitor file format obsolescence issues Perform format migrations, emulation and similar activities as needed Roles And Responsibilities UNTL has identified the following stakeholder categories for the digital preservation program. The terminology is adapted from the OAIS Reference Model (CCSDS 650.0-M-2 (2012)). Producer: is the role played by those persons or client systems that provide the information to be preserved. Producers include faculty, students, staff, alumni, collectors, creators of content, publishers, and others. Producers will be responsible for complying with established deposit requirements and working with the management of the digital archive to ensure a successful transfer. (expanded OAIS definition) Management: is the role played by those who set overall OAIS policy as one component in a broader policy domain, for example as part of a larger organization. UNTL’s Deans’ Council will be responsible for setting digital preservation policies and integrating them into broader organizational contexts. (expanded OAIS definition) Administrators: encompass content stewards (designated staff responsible for selection and for ongoing curation of specific collections), digital preservation specialists, and working teams (see appendix for list). Administrators will be responsible for the establishment of the digital preservation program and for day-to-day management of the digital archives. [Note: OAIS uses Administration Functional Entity: The OAIS functional entity that contains the services and functions needed to control the operation of the other OAIS functional entities on a day-to-day basis.] Co-operating Archives: includes those Archival Institutions that have Designated Communities with related interests. They may order and ingest data from each other. At a minimum, co-operating Archives must agree to support at least one common Submission Information Package (SIP) and Dissemination Information Package (DIP) for inter-Archive requests. At UNTL we think of this group as collaborators. Examples include: Texas Digital Library (TDL). Consumer: represents the role played by those persons, or client systems, who interact with OAIS services to find preserved information of interest and to access that information in detail. This can include other OAISes, as well as internal OAIS persons or systems. User Groups / Client Groups: include the various types of clients who use the UNT Libraries’ Digital Collections Collaboration/cooperation UNTL acknowledges digital preservation as a shared community responsibility, and as such has long-standing and emerging partnerships with similarly committed organizations (e.g., TDL and MetaArchive) and is committed to collaborating with other institutions, in addition to units internal to UNT in order to: Advance the development of the UNTL digital preservation program. Share lessons learned with other digital preservation programs. Extend the breadth of our available expertise. Extend the digital content that is available within a broad information community to UNTL users through cooperative efforts. Generally, in working, cooperating, and collaborating with others, UNTL will strive to: Understand the goals, objectives, and needs of the communities of creators and the communities of consumers of its digital resources. Identify appropriate partners and stakeholders to contribute to national and international efforts in digital preservation . Help develop national and international strategies and initiatives that enable the distribution of collection, description, service delivery, digitization, and preservation activity. Work actively with creators of digital materials to encourage and promote standards and practices. Access And Use Criteria UNTL acquires, manages, and preserves digital resources so that they remain accessible to its constituents over the long term. Certain limitations may be placed on access due to legal, donor, and/or other restrictions; generally, to the extent that it is possible, UNTL endeavors to make its digital resources accessible to all users. Additional restrictions may apply to usage of items. See the UNT Libraries’ Digital Collections Usage and Feedback Policy, sections Access and 3. Rights/Terms of Use for complete guidelines. Implementation Implementation of this policy framework is contingent upon the infrastructure (technical and human resources) provided by UNT and UNTL, the availability of cost-effective solutions, the adoption of standards, and the evolution of best practices and procedures. Review Cycle This policy will be reviewed and updated as needed with a full review every five years to assure timely revisions as technology progresses and preservation strategies and experience mature. Sources Consulted The following resources were consulted in the development of this policy framework: Cornell University Library Digital Preservation Policy Framework (December 2004) Ohio State University Digital Preservation Policy Framework (August 2013) Reference Model for an Open Archival Information System (OAIS), Recommended Practice, CCSDS 650.0-M-2 (Magenta Book) Issue 2, June 2012 Society of American Archivists A Glossary of Archival and Records Terminology, 2005 Dates Approved: 09/16/15 Revised: 01/12/17 Reviewed: 07/08/24

University Libraries

Borrowing Books and Music Materials 3 minute read.

Borrowing Laptops & Equipment 2 minute read.

Borrowing Media 2 minute read.

ID Cards 3 minute read.

Returning Items to the Libraries 5 minute read.

Lost Item Charges 3 minute read.

General Course Reserves Policy 3 minute read.

Media Library Reserve Policy 2 minute read.

Music Library Reserve Policy 3 minute read.

Library Use 10 minute read.

Willis Library Locker Service Policy and Procedures 3 minute read.

Collection Development Policy 2 minute read.

Media Library Collection Development Policy 4 minute read.

Music Library Collection Development Policy 2 minute read.

Special Collections Collection Development Policy 5 minute read.

Computer, Software, and Network Use Policy 2 minute read.

Applying Copyright Section 108(c) to the UNT Media Library Collection 6 minute read.

Media Library Copyright Policies 1 minute read.

UNT Libraries' Digital Preservation Policy Framework 20 minute read.

UNT Libraries Policies

See Also

Borrowing Books and Music Materials reading time 3 minute read.

Borrowing Laptops & Equipment reading time 2 minute read.

Borrowing Media reading time 2 minute read.

ID Cards reading time 3 minute read.

Returning Items to the Libraries reading time 5 minute read.

Lost Item Charges reading time 3 minute read.

General Course Reserves Policy reading time 3 minute read.

Media Library Reserve Policy reading time 2 minute read.

Music Library Reserve Policy reading time 3 minute read.

Library Use reading time 10 minute read.

Willis Library Locker Service Policy and Procedures reading time 3 minute read.

Collection Development Policy reading time 2 minute read.

Media Library Collection Development Policy reading time 4 minute read.

Music Library Collection Development Policy reading time 2 minute read.

Special Collections Collection Development Policy reading time 5 minute read.

Computer, Software, and Network Use Policy reading time 2 minute read.

Applying Copyright Section 108(c) to the UNT Media Library Collection reading time 6 minute read.

Media Library Copyright Policies reading time 1 minute read.

UNT Libraries' Digital Preservation Policy Framework reading time 20 minute read.

UNT Libraries Policies

See Also

Borrowing Books and Music Materials 3 minute read.

Borrowing Laptops & Equipment 2 minute read.

Borrowing Media 2 minute read.

ID Cards 3 minute read.

Returning Items to the Libraries 5 minute read.

Lost Item Charges 3 minute read.

General Course Reserves Policy 3 minute read.

Media Library Reserve Policy 2 minute read.

Music Library Reserve Policy 3 minute read.

Library Use 10 minute read.

Willis Library Locker Service Policy and Procedures 3 minute read.

Collection Development Policy 2 minute read.

Media Library Collection Development Policy 4 minute read.

Music Library Collection Development Policy 2 minute read.

Special Collections Collection Development Policy 5 minute read.

Computer, Software, and Network Use Policy 2 minute read.

Applying Copyright Section 108(c) to the UNT Media Library Collection 6 minute read.

Media Library Copyright Policies 1 minute read.

UNT Libraries' Digital Preservation Policy Framework 20 minute read.