Metadata Input Guidelines: Note
A “catch-all” field for additional information that cannot be entered or does not fit well in other elements.
Where Can the Note Information be Found?
For any item type, information that goes into the note field can come from any part of the item including:
- the cover
- the title page
- table of contents
- handwritten notes on pages or images
- examining or reading the text of the item (e.g., inconsistent page numbers)
- supplementary or accompanying information
How Note Works in the Metadata Form
- 1. Note type – drop-down menu
- 2. Note – text field
- Yes - clicking ‘Add’ repeats all field parts; there should only be two note fields (one for display content and one for non-displaying content)
How Should the Note be Filled in?
General (Display) Note
||The original contains a silk fiber sample.|
||"Issued May 11, 1918."
Text at top of map: "A three-mile breakwater, seventeen feet above mean low tide, sixteen feet at the base and five feet at top."
"Vol. II, No. 3."
||The original document is missing pages 15 and 16.
"Volume LXX" on title page is a misprint. It should be "Volume LXXI"
||"51-JR-41" written on sleeve.
Accompanying information: "Tractor given to him by Mrs. Dick Mitchell."
||The chautauqua movement was a "popular U.S. movement in adult education that flourished during the late 19th and early 20th centuries....At first entirely religious in nature, the program was gradually broadened to include general education, recreation, and popular entertainment" - from Encyclopedia Britannica.
George Gamble was named one of the honorees of the 1993 Dallas’ Black Living Legends. Gamble has been recognized for his work within the pharmaceutical community, owning and operating his own businesses and his own product line, GAMCO.
Metadata (Non-Displaying) Note
- Metadata notes are not visible to the public, but are used for any information important to internal maintenance of records or relevant to the original items
This may be an appropriate place to include notes about:
|Shortened title was chosen for official title to facilitate discovery|
- A related image is available in the Portal at 4.0084c.
- Earlier images of this site are available in Mr. Goin’s collection at 4.0123a and 6.0018b.
- Distributed to some depository libraries in microfiche.
- At head of title: Committee print.
- Does not show western Texas beyond 7 miles west of San Antonio.
- Purchased with funds provided by the Friends of the UNT Libraries.
- Digitization completed by Digital Daring Inc. under contract to the University of North Texas Libraries.
- Performed in Hebrew with English subtitles.
- “Volume II.”
- Pages numbered consecutively though each volume.
- Earlier volumes of this journal (Volume 1, Number 1 through Volume 27, Number 1) were published under the title ‘Chemical Literature’.
- There was accompanying information not included in the record because it did not appear to match the item.
- Name of person was spelled multiple ways in the source information so the most common spelling was used.