III. Local Sponsor Responsibilities As local sponsor of the Pedestrian Safety Road Show, you have several things for which you will be responsible. These responsibilities are critical to the success of the Road Show. The Check-List below summarizes your responsibilities. More detailed information is provided under each relevant section.
Local Sponsor Checklist
Do This By This Date Completed Set date/time for Road Show (Section IV) 8 weeks before Road Show Arrange for Room/Equipment (Section IV) 6 weeks before Road Show Arrange meeting with Decision-makers (Mayor, City Manager, etc.) as a courtesy call by the Presentor, USDOT, and include other key officials (see Note 1) whose role will be important in achieving a more friendly and walkable community. The Presentor or the USDOT representative will present a 15-20 minute overview of the Road Show stressing the benefits to the community. The objective is to create "buy-in" to the process and support for any actions arising out of the Road Show.
(NOTE 1: Representatives from the enforcement, engineering, emergency medical services, and education who will make a brief presentation during the Road Show as indicated below maybe considered- *1)6 weeks before Road Show Develop list of Invitees (Section V) 6 weeks before Road Show Mail invitations (Section V) 6 weeks before Road Show Follow-up with invitees to confirm participation On-going
( 4 week and 2 week)Return Local Data Questionnaire (Appendix A) 4 weeks before Road Show Arrange for representatives of local enforcement, engineering, education and health agencies to make a brief presentation about their organization's involvement, focus, etc. in pedestrian safety (Section V) at the Road Show (not to exceed 5 minutes - maybe use only 2-3 slides each)> This most likely will be done when the Presentor is introducing the pedestrian problem at the Road Show.
NOTE 2: The traffic engineer will make two presentations; at the beginning (5 mins.), and during the local aspect of the program where he will expand his presentation to about 10-15 minutes with slides, etc.4 weeks before Road Show Prepare slide presentation on local facilities for your presentation (traffic engineer *1) at the Road Show (Section VI). see NOTE 2. (Section VI) 2 weeks before Road Show Send list of local slides to Instructor - So he can become familiar with some of your problem areas 2 weeks before Road Show Collect clippings about local pedestrian crashes and send copies to Instructor (Section VI) 2 weeks before Road Show Notify media about Road Show (Press, Television) 1 week before Road Show and day before Prepare and copy final agenda (See Sample in Appendix B) 1 week before Road Show Arrange for someone to take notes during the Road Show so that a record is kept of any decisions made. 1 week before Road Show Arrange for refreshments for breaks 1 week before Road Show Check room lay-out and equipment (Section IV) 1 day before (or morning of)Road Show Take Instructor on tour of community (NOTE: When the Road Show is linked to a Training session, the tour may include the potential facilitators (15-18)) 1 or 2 days before Road Show Confirm date of second meeting Within 1 week following Road Show Send Thank you's to all participants Within 1 week following Road Show Continue to work with participants to develop and implement an Action Plan. On-going as needed Seek Technical Assistance from the National Bicycle and Pedestrian Clearinghouse On-going as needed Next Page